You can import data into the Youth Assistant if the information is in a Comma Separated Value file (CSV). That as one of the formats of a spreadsheet. Here is a list of all the fields that can import into the Youth Assistant:

*First Name and Last Name are required fields for the individual to import.

First Name*
Middle Name
Last Name*
Generation
Preferred Name
Active
Member Status
Gender
Household Name
Household Status
Mailing Label
Address Line 1
Address Line 2
Address City
Address State
Address Zip Code
Home Phone
School
Grade
Individual ID
Note
Image Name
Phone
Work Phone
Beeper
Fax
Email
Website
Cell Phone
Emergency Phone
MSN Messenger
Yahoo Messenger
Email 2
Nursery Page Number
Grandparent Contact
Birthdate
Baptized
Confirmed
Joined Church
Employer
Current Church
Occupation
Ethnicity
Church Background
Geographical Zone
Lunch
Social Security Number
Medical Insurance Company
Pager Number
ID Number
Child Security
SubDivision
Times Available
Services
Heard About
Bible Verses
Memory Verses
Communication Preferences
Ministry Area
Newsletter
Expired Forms
Ministry Teams
Organizations
School Activities
Special Needs
Spiritual Gifts
Sports & Hobbies

Once you have successfully created your CSV file with the desired data, you are ready to import into the Youth Assistant. 

1. Make a backup by going to File > Backup > Yes, Backup. - This is the only way to undo anything just in case it doesn't work how you like.

2. Go to: File > Import > In the pop-up window browse and select your CSV file.

3. You will then see 2 columns in the import window. The left hand column is the "Target Field" (the Youth Assistant fields) and the right hand column "Imported Data" (the CSV fields). Move the target fields in the left hand column to match the data in the right hand column. Make sure that you check the boxes that you want to be imported.

4. At the top of the window select which ministry zone you would like to import these individuals. (This really applies more to the customers who have more than one ministry zone.)

5. Click the Import button. If you get an error message, it will will create a Notepad file of all the individual that didn't import and why they didn't import.

That's how you import. Really the most important aspect of it is to get your CSV file prepared for the import.